So you’ve all been on your trip and had a fantastic time – what’s next?
After your day trip you will be required to submit the requested information to Daytrippers:
PHOTOGRAPHS AND TESTIMONIALS: We require testimonials from the trips in order to prove that the trip went ahead and to learn about the children and young people’s experiences. We may use testimonials to promote our work, its benefit and hopefully secure further funding. Testimonials MUST include PHOTOGRAPHS and a group photo is most desirable. In addition to photographs, other feedback can be provided by way of artwork or written testimonials by the children, young people and carers.
FEEDBACK FORM: We require you to complete the ‘Daytrippers Feedback Form’ about your day trip. This will provide us valuable information about the trip and the impact to the children and young people.
Download a Feedback Form below:
INVOICE AND RECEIPTS: Please send us an invoice on your Organisation’s headed paper detailing the total money spent on the trip that you are requesting reimbursement for. This may be equal or less than the pledged figure agreed by Daytrippers, documented on your confirmation letter. Under no circumstances can this figure be more than the previous agreed amount.
Evidence of the monies spent must be provided to support the invoice. Photocopies of receipts will be accepted.
Please find below an example of an invoice, please include your BACS payment details and our Daytrippers reference:
LIST OF CHILDREN: If any of the children and young people could not attend on the day, or the numbers of children changed as previously agreed with Daytrippers, please send us an updated register. A register template can be found in the Appendix of the Feedback Form. We appreciate that often on the day there are a few drop outs due to various reasons out of your control, this is taken into consideration, however if you expect the numbers of children and young people to change significantly from your original application, you must inform us prior to the day trip as this may affect the pledged funding.
Reimbursement will be issued only when Daytrippers have received all the above information. We ask that this is done within eight weeks, otherwise Daytrippers reserve the right to withdraw the agreed funding.