General

  1. Daytrippers is a non-denominational charity committed to the active pursuit of an equal opportunities policy in providing grants for day trips. In consideration of applications, Daytrippers aim to ensure that no child or young person receive less favourable treatment on the grounds of gender, sexuality, race, colour, ethnic origin, religion, class, appearance, marital or parental status.
  2. Safeguarding relates to the actions taken to promote the welfare and well-being of children, young people and vulnerable adults, and to protect them from harm, abuse and neglect. Your organisation has the primary responsibility for safeguarding beneficiaries.
  3. We will use the information provided in the application form only for the purposes of assessing your grant request and managing or monitoring any grant awarded. We reserve the right to share information (excluding personal information) received from applicants requesting funding, and from those in receipt of funding from Daytrippers with other funders or donors, unless an organisation expressly requests otherwise. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. Data may be retained for up to 7 years, after which time it will be destroyed.
  4. Knowingly providing false information will invalidate any application or grant.
  5. Daytrippers reserve the right to withdraw agreed pledged funding if our requirements are not met.
  6. Daytrippers will only approve one day trip grant per organisation per calendar year.

Application process

  1. Schools, children’s hospices, support groups, charities and not for profit organisations are eligible to apply.
  2. Children and young people up to the age of 25 years who have a disability (as defined in the Disability Discrimination Act 1995) and/or life-limiting condition will be considered.
  3. Daytrippers will only consider grant requests for groups with a minimum of eight children and young people with disabilities and/or life-limiting conditions.
  4. Application forms will not be considered if the proposed activity/destination is outside of the UK.
  5. Application forms will not be considered if the proposed activity/destination is an event funded or co-funded by Daytrippers.
  6. Children and young people with disabilities and/or life-limiting conditions and their essential key carers will be considered a priority. Additional adults or siblings attending the day trip are expected to be self-funding, however further funding will be considered where exceptional circumstances are applicable.
  7. Under no circumstances will Daytrippers consider funding staff salaries.
  8. All applications should be accompanied with evidence of reasonable quotations to substantiate the budget provided (which may include coach hire, train tickets, entrance fees, etc.).
  9. Daytrippers will only consider application forms (inclusive of supporting documents) submitted ten working days or more prior to the proposed date of the day trip.
  10. If you are uncertain of the number of children and young people with disabilities and life-limiting conditions at the time of submitting your application form, you may provide us with an estimate. However, SECTION THREE of the form must be fully completed and sent to Daytrippers at least five working days before the day trip. Without this information in advance, your application form and potential pledged funding will be voided.

Payment of the grant

  1. If your application is approved, Daytrippers will fund up to the agreed amount pledged as stated in our grant confirmation letter. Our pledge will be based on the specified expenses detailed in your application form.
  2. If any amendments are made to the proposed trip after Daytrippers have pledged funding, it is your organisation’s responsibility to inform us immediately as this may affect the funding. These can include changes to the number of children and young people, the proposed destination or date of day trip, etc.
  3. Daytrippers reserve the right to decrease or increase its pledged funding if amendments are made to the day trip.
  4. Daytrippers does not provide funding prior to a day trip taking place. Payment of our pledge will be made after the day trip and when we have received all of the post trip documents as requested below (point 21).
  5. You must submit the following information within eight weeks after the day trip:
    1. An invoice on your organisation’s headed paper noting the total amount of funding requested from Daytrippers (up to the agreed funding pledged). Payment will be made via bank transfer only, therefore, please include your BACS details within the invoice.
    2. Evidence of monies spent must be provided to support the invoice. Monies will not be reimbursed unless such proof is provided. Photocopies of receipts will be accepted.
    3. A completed Daytrippers Feedback Form, which can be downloaded from our website.
    4. Information regarding the children and young people who attended the day trip, if different from those stated in the application form. Please provide this information in the Appendix of the Feedback Form.
    5. Photographs (group photos are most desirable) and personal accounts of the day trip (‘testimonials’) from the children and young people are to be provided. We are keen to understand the impact and benefit of the day.
  1. Photos and testimonials may be used for Daytrippers’ publicity purposes such as on the Daytrippers website, leaflets, brochures, etc. No child’s name will be publicised without your prior written consent.